New Mexico Teacher’s Classroom Supply Program Agreement

The teacher named herein referred to as “Accountholder” is requesting a New Mexico Special Education Division Teacher and Related Services Program ClassWallet Account to purchase classroom supplies for students on IEPs. As the only authorized accountholder, the Accountholder agrees to accept the responsibility for the protection and proper use of the NMPED’s Small Purchase Program Account in accordance with the terms and conditions below:

  1. Accountholder understands the NMTSP Account is for government-approved purchases only and agrees not to charge personal expenses. Accountholder agrees to purchase authorized commodities for Special Education official school classroom supply purposes. (Personal items may not be purchased at any time.)
  2. Accountholder agrees to abide by the terms of the Statement of Understanding and the New Mexico Educator Code of Ethics and Standards of conduct. Improper use of this account will be considered misappropriation of government funds, which may result in disciplinary action including revocation of educational licenses.
  3. Accountholder agrees to register and activate the account online.
  4. Accountholder understands that class wallet will retain all supporting receipts from merchants for three years.
  5. If an accountholder transfers employment, resigns, retires or is fired, the Accountholder must document that they are leaving purchases made through the account and all materials/supplies purchased will remain with the original school site.
  6. As the Accountholder, I understand that I will be required to comply with internal control procedures designed to protect government/public funds. This may include being asked to produce the account records and/or access to validate its existence and account number. I may also be asked to discuss purchases if there is an audit.
  7. Backorders are not allowed. (Ensure that all commodities are received by November 30, 2021).
  8. Accountholder agrees not to request/provide cash advances. (Cash advances are not allowed.)
  9. Accountholder agrees not to charge travel-related expenses to the teacher supply account. (NO travel-related expenses are allowed.)
  10. Accountholder agrees if access to the account is compromised, he/she will notify Customer Service by telephone at (877) 969-5536. Accountholder will confirm the telephone call by email or facsimile to be provided upon request.
  11. Accountholder must notify the appropriate school/district administrator of any items purchased that the District/Charter may require to be placed on the District’s or Charter’s fixed asset inventory.
  12. Accountholder cannot sell or share this account with anyone.
  13. The charges made against my account are automatically assigned to the district/charter cost code assigned to the account as specified by the Public Education Department (PED). This code cannot be changed without PED approval. If changed, the new accounting code will not affect any charges made prior to the change, but will affect future charges.
  14. Accountholder understands the Account is not a right of all employees but a privilege. My account may be revoked for any misuse of funds and punishable under NMSA 1978, § 13-1-199. Any business or person that willfully violates the procurement code is guilty of a misdemeanor if the transaction involves fifty thousand dollars ($50,000) or less.