Montgomery Public Schools

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PROCEDURES FOR EXPENDITURE OF FY 2020-2021 CLASSROOM INSTRUCTIONAL SUPPLY FUNDS THROUGH THE CLASSWALLET PORTAL

 

PURPOSE: To establish procedures for the proper expenditure for funds allocated to purchase instructional, classroom, or technology-related materials or supplies that directly benefit students.

 

SCOPE: These procedures apply to all Montgomery Public School Board employees who are allotted classroom instructional supply funds through the ClassWallet portal.

 

PROCEDURE:

1. Classroom instructional supply funds in an amount determined by the State Department of Education will be allocated to teachers and other certificated personnel for the purchase of instructional materials and supplies. The allocated funds will be available on the ClassWallet portal (www.classwallet.com) on October 15, 2020.

 

2. With the exception of technology-related equipment (computers, printers, etc.), all purchases must be made using the ClassWallet portal, by purchasing from vendors in the ClassWallet marketplace. Technology-related equipment must be purchased through the current requisition process and must be approved by the Interim Director of Technology, Mr. Solomon Raife.

 

3. All purchases made through the ClassWallet portal must be made in compliance with the State of Alabama Code 16-1-8.1 regarding classroom instructional support. “Monies allocated for classroom instructional support may be spent for classroom instructional support purposes only, to be used either by classroom teachers or students in each teacher’s respective classes. It shall be permissible to expend these monies on instructional equipment and electrical equipment which is actually utilized with students in the teacher’s classroom.”

 

4. Classroom instructional supply funds will be available to spend on the ClassWallet portal between October 15, 2020 and May 31, 2021. Please ensure that all funds are spent by May 31, 2021.

 

5. Employees who expend classroom instructional supply funds on anything other than instructional, classroom, or technology-related materials or supplies that directly benefit the students are subject to the following actions, at the discretion of the Superintendent or the Superintendent’s Designee:

a) Immediate payment of any personal or unauthorized purchases;

b) Reduction or elimination of the dollar amount of classroom instructional supply funds in future school year(s);

c) Written conference documentation placed in the employee’s personnel file;

d) Suspension;

e) Termination; and/or

f) The pursuit of criminal charges.

 

6. Transfer with Teacher not allowed. According to Section 16-1-8.1 paragraph 10, items purchased with classroom instructional supply funds must remain in the school. If transferred to a different school, teachers must not take the items purchased with these funds to the new school. The same rule applies if a teacher moves out of district. All items purchased with classroom instructional supply funds must remain at the school where the teacher was assigned.

 

When you initially sign in to your Class Wallet account you will have to accept the online affidavit which references this document before continuing with the registration process. By checking the “Accept” button on the online affidavit, I ( 1) agree to receive an allotment for classroom instructional supplies; (2) understand that these funds may be spent only on instructional, classroom, or technology-related materials or supplies that directly benefit students; and (3) understand the consequences if I fail to use the funds for anything other than instructional, classroom, or technology-related materials or supplies that directly benefit students.

 

Please note: While you may see training videos for submitting reimbursement requests and the use of Debit Cards, Montgomery Public Schools will not be using those features of the ClassWallet system.

 

State Classroom Instructional Support Funds Funds for Classroom Instructional Purposes only:

To be used for instructional materials, supplies, equipment or electrical equipment which is actually utilized with students in the teacher’s classroom.

Allowable Expenditures include but not limited to:

  • Copy paper
  • Staplers
  • Paper cutters
  • Hole punches
  • TV’s and media devices used in the classroom (or counselor’s office) for instructional purposes, and the stands, carts, and cabinets used to hold and store them
  • Computers and peripherals used in the classroom (or counselor’s office) for instructional purposes, if consistent with the technology plan
  • File cabinets
  • Plastic storage containers and shelves used to stores tests and instructional items in the classroom
  • Black-out shades
  • Rug for kindergarten classroom
  • Refrigerator to store biology and chemistry supplies(Science Labs Only)
  • Surge protector/power strip for instructional equipment
  • Classroom bulletin board materials
  • Classroom banners and posters
  • Canned air spray for keyboards
  • Batteries for instructional media
  • Ink cartridges for classroom printers
  • Educational apps
  • Academic incentive items
  • Flash drives
  • The main question to ask when deciding if the purchase is allowable with instructional funds is: Will the item being purchased be used for instruction?

Unallowable Expenditures:

  • Field trip costs such as bus rental, food, and admission charges, etc.
  • Membership dues to any organization or association
  • Extra-curricular activity expenses
  • Registration fees and other conference expenses
  • Student Desk
  • Candy/Food